• 1. General
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  • 1. What will it cost to join Sussex Arts Academy?
     
    • During the pilot phase e-PD have waived the joining fee for Sussex Arts Academy to join. Therefore SAA will not charge individuals or organisations any fee to upload courses during the pilot phase.
    • Individual practitioners ordinarily would pay £100/organisations £250 if they were to seek to join e-PD directly.
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  • 2. Are there any other costs?
     
    • 10% of credits earnt through the e-PD as course fees will be deducted by e-PD to cover their costs
    • E-PD charge VAT: what is your VAT status?
    • During the pilot phase there will be no costs charged by SAA.
    • You will need to take into account all costs associated with the running of your sessions such as venue hire, travel, insurance, CRB checking, materials, etc etc
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  • 3. How do I offer courses?
     
    • Apply to SAA – by filling in the attached forms (i. membership of SAA and ii. The course profile questionnaire)
    • In filling out the forms you will address all the issues required to offer a course via the e-PD.
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  • 4. Do I need to find my own venues for the course?
     
    • Yes – you will need to find your own venue. This will include ensuring the venue is adequately insured and risk assessed for your use.
    • There is of course the possibility that you have relationships with schools, cultural providers or venues who might be able to loan you space.
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  • 5. What about Insurance and Safeguarding?
     

    You will also need to ensure that you have adequate public liability Cover.

    E-PD will also ask you to confirm that you have a current Enhanced CRB check or equivalent under the Disclosure and Barring Service Rules.

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  • 6. What First Aid cover will I need to provide?
     

    You will need to complete a risk assessment and

    You will also need to make sure that there is adequate first aid cover at all times

    The venue may provide this for you but it is your responsibility to ensure you have followed reasonable precautions to ensure the safety of the young people taking part.

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  • 7. Once uploaded – what can I do to ensure the course gets booked?
     

    The course will immediately become available to schools once it has been uploaded.

    Marketing and communicating directly with schools may (will probably) enhance your chances of ensuring the course succeeds – just as with any networks …

    There is a weekly bulletin which is emailed by e-PD to all School Co-ordinators.

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  • 8. Can I put my own website links onto the e-PD listing?
     

    Only through any additional resources download – not through your own listing on the e-PD.

    It is likely that we will be able to profile your membership of SAA and the offers you make through the e-PD in other ways. SAA has an active website, Twitter and Facebook accounts.

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  • 9. How can I work out what to charge?
     

    It is up to each provider to determine. It is obviously a key decision in ensuring the viability and access to the workshop.

    Courses currently seem to vary between 10 – 20 credits, which is £12.50 – £25 per young person per session.

    Some courses are provided for free!

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  • 10. Can people not on the e-PD network book courses?
     

    Yes: non e-PD members who want to book a place on a course advertised on e-PD should contact e-PD direct to confirm availability and price. They should then complete the Booking Form and return it to e-PD with the agreed payment. Charges for non e-PD members are usually significantly higher than for subscribers.

    Where events are free to e-PD members, e-PD will charge a £15 Booking / Administration Fee for non-members.

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  • 11. Are there a minimum number of courses I need to offer?
     

    No – as many/few as you would like

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  • 12. How are young people selected to take part in my course?
     

    Up to G&T co-ordinator at each school

    Usually on a first come first served…

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  • 13. What happens when the course “sells out”?
     

    This may constitute an opportunity to set up supplementary workshops.

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  • 14. How do schools pay?
     

    E-PD has a managed financial interface with schools and SAA. During the pilot phase SAA will notify the practitioner how much to draw up an invoice for.

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  • 15. How do I get paid?
     

    During the pilot phase SAA will notify the practitioner how much to draw up an invoice for.

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  • 16. Will the programme be run on a termly basis or can I offer courses long in advance?
     

    Up to a year in advance.

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  • 17. What happens if not enough pupils have booked?
     

    It is up to the provider to decide whether the course is viable, or whether remedial action would be of value

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  • 18. How can I inform pupils if I have to cancel a course at very short notice?
     

    Cancellation is the responsibility of the practitioner/provider. Contact details can be accessed via the EPD website: which will be through the SAA in the interim.

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